ARTICLE I
Section A
This organization shall be known as the Malaysian Students Association (MaSA).
Section B
The purpose of this association
shall be to enhance interactions between Malaysians and other students,
faculty, and staff of the Virginia
Polytechnic Institute and State University; and to promote Malaysia
through cultural, educational and
social activities.
ARTICLE II
Section A
Membership Categories.
- Active Membership
- All students, faculty and staff at VPISU are entitled to active membership. Only active members shall
have the privilege of voting in any proceeding of the association. A member is deemed active on payment
of his/her dues and in conjunction to attending fifty percent (50%) of the associations meeting during
each term.
- Associate Membership
- Associate membership shall be extended to those who have an interest in the association. An associate
member shall be entitled to pay associate membership dues. Voting privileges are not granted to
associate member.
- Honorary Membership
- Honorary membership may be awarded to any person who has provided distinguished service in his/her
respective field. An active member can nominate an honorary member with the approval of the Executive
Committee.
Section B.
- Non-discriminant Statement
- The Malaysian Students Association
shall not bar any student from membership on the basis of race,
sex, or handicap. Political
inclination shall certainly not interfere in any proceeding of this association.
ARTICLE III
Membership dues will be recommended by the Executive Committee no later than the second meeting
following elections and must be approved by vote of the active members present at a business meeting of
the association. The Executive Committee will set a deadline for payment of dues.
ARTICLE IV
Section A
- Officers and Elections
- Elected officers of this association shall be : President, Vice-President, Secretary, Treasurer, and two (2)
Coordinators.
Section B
- Terms of Office and Reelection.
- The association shall elect new
officers on an election day during Spring term. The duration of an officers
term shall be one academic
year.
Section C
- Qualification and Replacement
- Only Malaysian students who are
active members may be officers. In the event of the resignation of any
officer, an active member
shall be nominated by the Executive Committee for a replacement. In the
event
an officer does not perform
his/her duty in a rightful manner, the Executive Committee shall vote to
remove him/her from office.
Active members shall decide upon a replacement if at least eighty percent
(80%) of the active members
present vote for replacement.
Section D
Duties of the President
1.The president shall
obey and enforce the constitution and by-laws of the society.
2.The president shall
preside at meetings of the association and the Executive Committee.
3.The president shall
be held accountable to the society as a whole.
4.The president shall
act as the official representative of the society.
5.The president shall
appoint all committee chairman, and shall execute other duties incumbent
with
the office,
subject to the approval of the Executive Committee.
Section E
Duties of the Vice-President
1.In the absence of
the president, the vice-president shall act in the official capacity of
the president
and take
upon him/herself all the duties of that office.
2.In case the president
is removed from office by any means, the vice-president shall act as the
president
until a new president is elected.
3.The vice-president
shall coordinate the work of the committees.
4.The vice-president
shall report all necessary activities of the association to the International
Club.
Section F
Duties of the Secretary
1.The secretary shall
act as a recorder of all business brought before the organization and shall
take
a complete
record of each meeting.
2.The secretary shall
notify the National Secretary of all changes in the personnel of officers;
and
shall
furnish a complete list of names, roll numbers and addresses of initiates
with their initiation
dues.
3.The secretary shall
keep a record of the reports of each committee.
4.The secretary shall
be held responsible and accountable for all the records of the association.
5.The secretary shall
carry on all correspondence within the local chapters which the the Executive
Committee
deems fit.
Section G
Duties of the Treasurer
1.The treasurer shall
establish and maintain financial records of the association in accordance
with
the Uniformed
Accounting System of VPISU. The treasurer must submit financial records
to the
Office
of Student Organizations or Student Activities Central Accounting Office
when requested to
do so.
2.The treasurer shall
render a report at the annual meeting of the association or at the request
of the
Executive
Committee.
3.The treasurer shall
be held responsible and accountable to the association for all financial
transactions.
4.The treasurer shall
collect all dues and fees.
Section H
Duties of the Coordinators
1.The coordinators
shall coordinate the activities of the association.
2.The coordinators
shall promote cultural and social activities of the association.
3.The coordinators
shall establish contact with all new Malaysian students at VPISU and work
in
coordination
with the International Student Office.
Section I
Advisor
The association shall have a faculty
advisor from staff at VPISU. He/She shall be elected by a simple
majority of active members, shall
serve for a period of one (1) year and can be re-elected. The faculty
advisor shall serve without vote
on the Executive Committee.
Section J
Executive Committee
The Executive Committee has the
right to form subsidiary committees for functional purposes.
ARTICLE V
Section A
Meetings
In addition to an election day meeting that will be held in the middle of Spring term, at least one official
meeting shall be held each term.
Additional meetings will be held upon request of the Executive Committee or upon the written request of
ten (10) active members of the association.
Section B
Quorum
Fifty percent (50%) of the active
members who participate in current activities of the association shall
constitute a quorum. A quorum must
be present to conduct business. Unless stipulated otherwise, a
simple majority of those present
at a meeting will be needed to pass all motions, amendment, etc.
ARTICLE VI
Section A
Composition and Duty
The officers of this association shall serve as an Executive Committee. The committee shall have the
power to act for the association between regularly scheduled meetings, and to perform other duties
stipulated in the by-laws of this association. Meetings of the Executive Committee shall be held on notice
from the president.
Section B
Responsibilities
The Executive Committee shall be
responsible to the association membership for all action taken and
cannot notify any action taken
by the membership as a whole. The Executive Committee shall appoint
temporary replacement for officers
of the association, in the event of a vacancy in an office.
ARTICLE VII
The rules contained in ROBERT'S RULES OF ORDER shall govern the society in all cases to which they
are applicable and in which they are not inconsistent with the by-laws or the special rules of order in the
association.
ARTICLE VIII
Amendments to the constitution and by-laws of this association may be made with the approval of 2/3 of
the active membership present at a meeting at least one (1) week following distribution of proposed
changes to all active members. Any changes in the constitution or its by-laws must be approved by the
Commission on Student Affair through Constitutional Affairs Board.
ARTICLE IX
The association shall abide by all applicable policies contained in the University Policies for Student Life.