Purple Martin Minutes
Meeting Date: 1-14-14
Meeting called to order by PRESIDENT PAUL TOTH
Facilitator LARRY HUNTER
Previous Minutes: Reading of October minutes – October 1st
Minutes accepted as is
Attendees: Paul Toth,
Jim & Margaret Frost, Larry Hunter, Kay Lukac, Dana
Roderick, Tom Fry, Phil Pinnow, Rosemary, Sandi
Information Current Standings of Check Book - $ 7,710.67
with no outstanding bills
Of the $ 7,710.67 came from the $ 4,000.00 profit from Boat
Rides, this amount does not include the $ 80.00 refund.
Donation of $ 500.00 of pre stamped envelopes to be used
for mailings of newsletter, etc.
Treaurers Report to stand as is without audit
Action terms . Person Responsible Deadline N/A
At this time the repairs for the Barn Roof are still on
hold. As there is not a signed and confirmed
lease on the property, doing any repairs at
this time could be an extreme waste of money
and time. Let alone the liabilities for
the club with someone climbing on
Findings - AIG has gone Bankrupt and all monies are being
divided between Non Profit organizations in the Ohio area. There are several
Tiers of qualifications to be met in order to receive an of these funds.
Portage Lakes Kiwanis has applied for a portion of the
grant and are currently waiting on a reply to the application. Per Larry any donation Checks received towards payment of
the Barn Roof Repairs have been returned to the organizations who donated.
Portage Lakes Rowing Club has submitted a request that
they would like to spend $ 250.00 to cover a portion of the roof. With the
Rowing association taking up the top floor of the barn their boats are directly
under the roof.
WHICH SITES WILL GET NEW OR UPGRADES
TO EXSITING POLES?
Paul Toth - There are six current sites being considered
for new or upgraded poles:
1) Wingfoot Lake,
2) Interval Brotherhood Home
3) Spillway Metro Parks ( Manchester Road)
5) Kay Lukac
Cost to upgrade poles is: app, $ 700.00, cost for new
pole is: $ 850.00
Cost for new Tree Swallow House: $ 125.00 but at this
time $ 0.00 as we have the items
needed in the barn.
1) Wingfoot Lakes currently has 3 houses mounted on a
telephone pole there are no martins being attracted to this site. Idea is to
put up a new pole and try and attract the martins to that.
2) Interval Brotherhood home has been asking for an
upgrade to their pole since last year. They would go from 6 to 12 houses.
Original pole went up in 2003
Action: Kay Lukac has spoken to her other committee and
believes that she will be able to secure a donation for $ 500.00 to $ 600.00
which would partially pay for the upgrade on this site. Meeting is next week
should know something at that time.
3) Spillway ( Manchester Road) Metro parks
will be putting in new nature site
here. Would it be advisable to wait until next year.
4) Langkamps - is being maintained, needs tree swallow
5) Kay Lukac - Tree Swallow House
Tom Fry - 1) In the event that we may receive the lease
for the barn do we want to spend all of the $ 7,710.67 that is in checking
account or do we want to hold our portion of the money needed for repairs back.
2) Also should we get Purple Martin Capitol of Ohio what
money needs to be allocated for hosting the banquet.
A) Per Larry the vote will happen this week and then it
will be sometime after that before we know. He has spoken to Prime 93 and we
will need to put down a $ 1,000.00 reservation fee for the room.
Q) can we not hold a fund raiser to get the $ 1,000 for
the deposit. Per Larry yes or this may not go thru until after this years boat
rides and the money could be taken from that as we made $4000 profit last year.
A) If we hold back the $ 4,500.00 for barn repairs this
leave a balance of $ 3,200.00 to spend on poles. .At $ 800.00 per pole we could
still do 3 poles.
Motion by Jim Frost - That we hold back $ 4,500.00 our
portion of the repairs to the barn.
Motion 2nd Sandi
Motion passed that $ 4,500.00 will be held back for barn
1) Wingfoot lake Motion to put up pole by Larry I 2nd I
Hunter by Sandi Passed
2) IBH - motion by Larry Hunter to put up I replacement
pole & 6 gourds making 12 total I 2nd by Sandi Passed
3) Spillway Pole - Motion to wait until next year for
this site to receive new pole
4) Camp YNoah- Motion to wait until next year for pole at
5) Kay Lukac - Motion by Larry to put up tree swallow
2nd by Sandi MOTION PASSED
At this time there is no cost I only labor to put
up tree swallow houses as there are still some houses in the barn. If had to
purchase the tree swallow house would be approximately $ 125.00
Buckeye Martin Festival
Date: June 28th, 2014 Time: 2 pm
Question: Is this something we want to expand on and get
more vendors to participate.
EX: Ken Gerstenslager set up Clean Water display. He has
set up displays at the Kiwanis Club in the past. I
Returning: Metro Parks, Fran Kitchen - Rescue Animals,
Library, also Dennis Moore to set up games for the kids.
What other groups/organizations would be willing to
Need to secure gloves spoons markers as we did not have
gloves last year.
Advertisement: As Metro Parks will be involved there will
be advertisement done there as their flyers are already printed. Problem is
Classic Boat Show is the same day. It starts at approximately 9 am and runs until
around 2 pm.
Suggestions: Kay Lukac suggested that we see about
putting up signs at the boat show to join us at State Mill for the Purple
Martin Festival after the boat show ends. Discussion left open.
Banding the Birds: Is there a better route to run things
so that the birds can be banded quicker than last year. The children seem to
enjoy the involvement with the birds but it takes up a lot of time.
Tom Fry: Could banding be done at a separate time? Paul
Toth suggested that if only one bander is available we will not band the birds
this season. You must have a federal permit in order to band the birds.
Conclusion: LEFT OPEN
Large number of birds lost last year was due to not having
enough insects to eat. We need to do
supplemental feedings this year. For a longer length of time in order to keep the
birds fed .
This will take extra hands to help with the feedings.
There are currently 3 - 4 families on pin oak point that are willing to help
We need to advertise for helpers to feed and care for the
birds at each site. This would not be a full time thing for them. Just basic
fill in and extra feedings. Once volunteers are secured provide lists to each
site with names, contact numbers for their specific site. Each site will be
responsible for securing back up people
This would .be for the late nester.
Gourd Treatment LARRY HUNTER
What can be done about the Gourds being so bad last year
with bugs and lice.
Kay Lukac: suggests that they be treated prior to the
birds arriving and then throughout the season and see if that helps keep things
under control a little better.
ACTION: Kay's sight will be treated earlier this year.
Boat Rides Larry Hunter
Discussion Should the price per boat ride be raised to $
30.00 or left as is at $ 20.00 per person?
Margaret Frost - Could we offer an entire boat full for X
amount of Dollars?
Could we put tip jars on the boat instead of raising the
price per ride?
1) we donate several rides per season to politicians and
the Metro Naturalists. Plus a higher rate for children to see the sights may
not go over well and other than the one cancellation last season we were booked
2) Due to the boat rides being on State Property we are
not allowed to collect money. Per Larry Hunter
3) Donation jar could be placed on boat at rail entering
boat with covering of jar or can.
1) Revise the cancellation policy as stated in the
October meeting minutes
2) Boat ride pricing will stay the same as last year
3) Donation jars will be placed on each boat
TOPIC: Portage Lakes
Advisory Club member
Bruce Carpenter's Retirement
We would like to make a donation to Bruce Carpenter as he
Action: Larry Hunter made a motion to donate $ 100.00 for
a Gervasi Gift Certificate for Bruce.
Motion was second by Rosemary
MEETING ADJOURNED AT 8:23PM