2.  The election of officers shall be held during the regular general assembly meeting in October and April of each year by a nomination and a majority vote of members present who are in good standing.  Special elections may be called by the President to fill any offices that have been prematurely vacated.  Installation of officers will take place at the first meeting following elections.  Each officer is required to publish and make available their name and phone numbers to the membership.  Each elected officer may serve any number of consecutive terms, providing the nomination is willingly accepted by the membership.

• Nominations shall be made from the floor providing the nominee accepts and consents to serve the office for the full term.  All nominees must be members in good standing of the "Association".  All members; Active, Fleet-Reserve, or Retired may hold office.
• Voting shall be by written absentee ballot or a show of hands unless directed otherwise by the President.  Only those members who are registered with the Secretary as members in good standing may vote or be given an absentee ballot.  To be accepted, the absentee ballots must be obtained and returned to the Secretary prior to the start of the election.
• When more than two candidates have been nominated for office and none receive a majority vote on the first ballot, the President shall drop the nominee(s) receiving the least number of votes.  A second vote on the remaining candidates will be held.  In the case of a tie, the incumbent President will cast the deciding vote.

• Act in the best interest of the "Association" in all emergency matters where time will not permit calling a general assembly or executive committee meeting.
• Table any floor discussion, for resolution by the executive committee, to maintain peace and harmony of the "Association".
• Ensure that all "Association" activities abide by and are governed by the spirit and intent of these Bylaws.
• Call Special meetings as necessary.
• Ensure the "Association" is aware of the arrival of any new personnel who are eligible for membership and ensures the new Chief is extended an official invitation.
•  Appoint committees and committee chairpersons as required.
• Cast the deciding vote in case of a tie on a motion or election before the membership.
• Ensure the expenditure of funds are in accordance with the "Association" and Bylaws.
• Is expected to support all CPOA functions by attendance.

•  Act as parliamentarian during regular meetings.
•  Is expected to support all CPOA functions by attendance.

• Record the minutes of all regular and special meetings of the "Association" and make copies available to the members.  Read the minutes of the previous meeting; all minutes are to be made part of the "Association" history.
• At the beginning of each meeting, take a muster, determine if a quorum is present for voting purposes, and inform the President and include in the minutes.
• Handle "Association"" correspondence as directed by the President.
• Be the official vote counter at elections and for motions at meetings, reporting results to the President and maintaining results as a permanent part of the "Association" records.
• Perform such other duties as assigned by the President.
• Support all CPOA functions by attendance.
• Maintain a record of necessary information on each member, with expected arrivals, to include rate, full name, PRD, command or activity to which attached, date or rate and eligible/approved retirement date.
• Forward a welcome aboard invitation to prospective member

• Provide assistance and/or advice to retiree's and sponsor's in procuring plaques and shadow boxes as appropriate.
• Collect dues and maintain necessary records related to the collection and disbursement of funds. Contact members who exceed three months in arrears for a statement of intent.
• Receive and bank additional funds received for extra-curricular "Association" activities.
• Disburse funds as approved by the membership as set forth in these Bylaws.
•  Read the treasury report, and provide a monthly report of all CPOA funds to the Secretary for inclusion in the minutes of the meetings.  Annually or during change in elected office, submit copies of the monthly reports to the Command Audit Board for review.
• Provide funds for the purchase flowers/gifts for special occasions such as sickness, etc.
•  Maintain custody of the petty cash fund if deemed necessary.
• Perform such other duties as assigned by the President.
• Support all CPOA functions by attendance.

• Coordinating and publicizing all CPOA functions.
• Coordinate with the Treasurer the payment of all debts incurred at any CPOA social functions.
• Perform such other duties as assigned by the President.
• Support all CPOA functions by attendance.

2. Committee chairpersons shall be appointed by the President from the membership as necessary.  Such appointments of members may be made in addition to other offices held by the members within the "Association".  All committee chairpersons shall report to the President at regularly scheduled meetings and are responsible for the following-.

• Convene the committee as necessary.
• Present a report to the Denver Metro CPOA at each monthly meeting.  If absent, the committee chairperson shall appoint a designated alternate to deliver the report.
• Perform functions as prescribed by the President.

• Initiation Committee.  Command Master Chiefs will serve as an advisor to the Initiation committee.
• This committee shall be chaired by a volunteer member of the NSGA Denver CPOA and be comprised of all "initiated" Chief Petty Officers in the community on a voluntary basis.  The Initiation committee is responsible for the following:
• Convene prior to 30 May.
• Make all preparations for the initiation.

1. The voting membership is liable if the assets of the CPOA are insufficient to discharge all liabilities approved by the membership.

• Authorized disbursements are-
• Those voted on and approved by a majority of the voting membership present at a legally constituted "Association" meeting.
•  Extraordinary expenditures which cannot be delayed until approval by the voting membership, must be authorized by the President and may not exceed $150.00.  In the event the President is unavailable, the Vice President is authorized to expend such funds.
• The following are authorized funds-.
• The official CPOA checking account.  All monies received by the association will be deposited in the "Association's" checking account.  All authorized disbursements will be made by check from the "Association's" checking account, except as indicated in Article V 2.
• A $75.00 petty cash fund may be created at the President’s discretion for such circumstance when cash is required.  All disbursements of cash require receipts.  Replenishment of the petty cash fund may be made as necessary.
• Funds will be collected for dues and may be earned through participation of the CPOA in command/committee approved fund raising events.
• No individual or group of individual, including the membership, may receive monetary gain for participating in the "Association", except as authorized by the membership in the form of awards, plaques, flowers, etc.  Evidence of monetary gain by individuals may be cause for dissolution of the CPOA by the Commanding Officer, Naval Security Group Activity, Denver.  Individuals must be a member for the year prior to transfer, separation, fleet reserve, retirement in order to receive a plaque from the CPOA.

• Monthly membership dues for Initiated Chiefs are $5.00. If paid in advance, dues for six months are $25.00 or $50.00 for one year.
• The first month of membership is free to all newly arriving CPO’s.
• Six months free membership is afforded to all newly initiated CPO’s.
• The dues of members which are one day later are considered in arrears.  If upon a member is over 90 days late in dues payment, the member may be considered "not in good standing" and may not be eligible to vote or hold office.

2. Members who are not in good standing or have elected to not participate in the "Association" may receive gifts through personal donations from Chief Petty Officers.

3. In the event a member of the "Association" in good standing should transfer, up to $50.00 may be expended for a gift.

4. Members who are not in good standing or have elected to not participate in the "Association" may receive gifts through personal donations from Chief Petty Officers.

• The President shall order an immediate audit of "Association" assets, liabilities, and records.
• The Treasurer shall conduct the audit to determine total assets and total liabilities and render a report of financial status to the executive committee.
• Upon receipt of the audit the President shall report the findings to the full membership at a special meeting.  The President shall ensure adequate publicity to permit maximum attendance at this meeting.
• At this special meeting, a majority vote of all members present shall determine what action will be taken to meet "Association" liabilities, and dispose of any residual funds or physical assets.
• All legal residual liabilities must be discharged by means of a pro-rate assessment against each and every member of record on the first day of the month in which the dissolution of the "Association" was initially voted.
• Members whose dues are in arrears for less than 90 days at the time of dissolution will be assessed their dues at the full rate of $5.00 per month plus any assessment of "Association" liabilities.

2. Executive committee will meet at a minimum of once per quarter at a place and time established by the President of the "Association".

3. Special meetings may be called at the discretion of the President.  All special meetings will be posted 72 hours in advance if possible.

4. The following shall be the order of business at the general assembly meeting.  This order may be modified by the President when the occasion dictates-.

• Reading of the recorded minutes of the last general assembly for confirmation.
• Reading and acceptance of the Treasurer's report.
• Discussion for the good of the "Association" members, such as sickness, health, retirement, etc.
• Committee reports.
• Old business.
• New business.
• Any other business of interest of the "Association".

6. Roberts' Rules of Parliamentary Procedures will govern all meetings within the Denver Metro CPOA.