The Constitution of the Richmond Civil War Round Table
Amended October 9, 1980
Amended October 9, 1980
ARTICLE I - NAME
The name of this organization shall be: THE RICHMOND CIVIL WAR ROUND TABLE.
ARTICLE II - PURPOSES
To discuss the events, customs, military actions and other activities
pertaining to the War Between the States (1861 - 1865). To encourage
and stimulate interest in the objectives of all agencies interested in
the preservation and protection of the landmarks, earthworks, relics and
collections of data pertinent to the above period for use by the general
public.
ARTICLE III - MEMBERSHIP
Section 1: There shall be five (5) classes of membership composed of
persons of either sex who (excepting those in category "e" below) have
reached the age of eighteen:
a. Resident
b. Non-resident
c. International
d. Senior
e. Student
Resident members shall be persons whose place of residence shall be
within fifty (50) miles of the limits of the City of Richmond, Virginia.
Non-resident members shall be persons whose place of residence shall be
beyond fifty (50) miles of the City of Richmond, Virginia.
International members shall be residents of countries outside the United
States.
Senior members shall be at least 65 years old and have been RCWRT
members for six (6) or more years.
Student members shall be between the ages of thirteen (13) and seventeen
(17).
Section 2: By three-fourths (3/4) vote of members present at any regular
business meeting, The Richmond Civil War Round Table may elect to Life
Honorary membership any persons who have made outstanding contributions
to the knowledge and/or advancement of the Civil War period. There
shall be no more than five (10) Life Honorary members at any given time.
Section 3: The secretary shall receive and process applications for all
membership categories.
ARTICLE IV - OFFICERS AND GOVERNMENT
Section 1: The officers of The Richmond Civil War Round Table shall be:
a. President, who shall preside over general and special meetings,
b. First Vice-President, who shall act also as Program Chairman,
c. Second Vice-President, who shall act as Chairman of Field Trips
and arrange the following year's programs
d. Secretary, who shall also maintain records of membership and dues,
e. Treasurer, who shall collect and deposit revenues, pay expenses,
and report on finances
f. Newsletter editor, who shall (with such assistance as required) write,
edit, compose, and disseminate the newsletter
g. Webmaster, who shall maintain and update the organization's website
These officers shall be duly elected at the annual meeting and shall
serve for the term of one (1) year. These officers shall be chosen from
and by members in good standing.
Section 2: The duties of the officers shall be those described generally
in Section 1 above and more specifically in position descriptions.
Section 3: The above-mentioned officers, the immediate Past President
and three Past Presidents to be designated by vote of the membership at
the annual meeting shall compose an Executive Committee which is
empowered to transact any business of this organization. Said committee
may recommend policy and program for ratification of the membership. A
majority of the members of the Executive Committee shall constitute a
quorum.
Section 4: the term of officers and committees shall be from January 1
through December 31 or until their successors are elected.
ARTICLE V - MEETINGS
Section 1: the members shall meet once a year in the month of December
at a business meeting; hereafter, called the Annual Meeting. The Annual
Meeting shall be for the purpose of presenting the annual reports,
budgets, fixing of the dues and the election of officers.
Section 2: The regular monthly meetings of this organization shall be on
the second Tuesday of each month.
Section 3: Robert's Newly Revised Rules of Order shall govern all
matters before this organization where not otherwise specified.
ARTICLE VI - DUES
Section 1: Each member of The Richmond Civil War Round Table shall pay
to the Treasurer the amount voted by the membership at the annual
meeting as the year's rate of dues, on or before the first day of March,
except that in the case of a husband and a wife, both members, their
dues shall be three-fourths (3/4) of the total amount of dues normally
required of two members, and further excepted is that student and
non-resident members shall pay one-half (1/2) the amount of dues
normally required of members.
Section 2: Members, who are sixty (60) days delinquent in their payment
of dues, shall be automatically dropped and shall be treated as new
applicants should they desire to return to membership.
ARTICLE VII - INITIATION FEE
All new members to The Richmond Civil War Round Table shall pay an
Initiation Fee and pro rata dues for the year. Initiation Fee shall be
paid only once.
ARTICLE VIII - COMMITTEES
Section 1: The Executive Committee (described in Article IV, Section 3
above) shall also constitute the Nominating Committee and shall solicit
recommendations of candidates for offices from the membership and
recommend to the Annual Meeting a slate of officers.
Section 2: Other committees may be named by the President. No such
committee shall serve longer than the end of the year; although, this
shall not prevent their re-appointment.
ARTICLE IX - GUESTS
Any member in good standing may bring a reasonable number of guests to
any regular business meeting of this organization. No guest may attend
more than three (3) meetings without applying for membership. Special
meetings and social functions may restrict attendance of guests by
action of the membership and/or Executive Committee.
ARTICLE X - AMENDMENTS
Amendments may be made to this Constitution by a two-thirds (2/3) vote
of the members present at a duly called business meeting, provided that
each member has a copy of the proposed amendment sent mailed to his
address of record by the Secretary together with a call for said meeting
at least fourteen (14) days prior to the meeting.
