SANTA CLAUS DAY DEC 15/96
ARRANGE WITH THEATER TO GET A DATE SET FOR FIRST PART OF DECEMBER, CONFIRM THE COSTS SHOULD NOT EXCEED $300.
HAVE THEATER- DALE AT 763 3109 GET 2 FULL LENGTH FEATURES. THEY SHOULD START AT ABOUT 12 AM AND GO UNTIL 5:30. THE THEATER USUALLY SETS THE START TIMES, MAKING SURE THAT THERE IS AT LEAST 15-20 MINUTES BETWEEN THE CLOSE OF EACH SHOW . AS SOON AS THE START AND FINISH TIMES ARE SET BY THE THEATER SETUP THE TICKETS SO THAT THEY CAN BE ORDERED. WE HAVE HAD ACTION DO THEM IN THE PAST, ON CARD STOCK- RAY HAS THE CARDS SET UP ON HIS COMPUTER ALL THAT'S NEEDED IS TO CHANGE SHOWS AND TIMES- COPY AND TAKE DISK TO ACTION. ARRANGE WITH PUBLIC RELATIONS DIRECTOR TO MAKE PRESS RELEASE, ON DAY OF SC DAY - WRITE TO INDIAN RESIDENCE AND ADVISE THEM OF THE DATE SO THEY DO NOT HAVE A CONFLICT AND CAN ARRANGE BUSES.
MAKE SURE THAT ENOUGH TOYS ARE ON HAND- AT LEAST 3500 - KEEP COSTS DOWN TO UNDER $1.00 PER TOY AND NO MORE THAT $1500. GET LOTS OF GIRLS STUFF - NO GUNS OR KNIVES OR WEAPONS OF ANY TYPE.
TALK TO THE 3 SCHOOL BOARDS TO ASK PERMISSION TO SEND THE TICKETS TO ALL THEIR CLASSES UP TO GRADE 5, THE SECRETARIES USUALLY CAN FILL YOU IN ON HOW MANY CHILDREN ARE IN EACH SCHOOL. WRITE IT DOWN AND KEEP FOR LATER. FIND OUT WHEN THEIR COURIERS GO OUT TO THE SCHOOLS AND WRITE IT DOWN.
CONTACT CKBI RADIO- KEN LANDERS fx 764 1850 AND SET UP THE CO-SPONSORSHIP HAVING THE RADIO STATIONS PUSHING THE DAY AT LEAST 1 WEEK BEFORE SC DAY . SEE IF HE HAS A SANTA ARRANGED FOR , IF NOT GET ONE OF OUR OWN. LOCATE OUR SUIT AND BEARD, INSPECT FOR DIRT, CLEAN IF NECESSARY, COMB OUT THE BEARD TO GET RID OF THE STATIC , MAKE SURE CLAUS HAS HIGH TOP BOOTS (RUNNERS DON'T DO)HAVE THEM ADVERTISE THAT THEY WILL HAVE TICKETS AVAILABLE FOR UNDER 12 YEAR OLDS AND PRESCHOOLERS ALONG WITH TRAMPS.
SET UP A SCHEDULE FOR WORKERS- AT LEAST 2 AT DOOR FROM 11:45 UNTIL 4:30. AT LEAST 4-6 FOR DISTRIBUTION OF TOYS AFTER EACH SHOW. GET MEMBERS TO FILL IN WHEN THEY ARE AVAILABLE. MOST WILL BE THERE ALL DAY
GET TOYS TO THEATER BY SATURDAY BEFORE SC DAY SO GET HELP FOR DELIVERY- THE STAIRS GET HIGH
MAKE SURE ACTION GETS 6,500 TICKETS DONE 3 WEEKS PRIOR TO SC DAY. WHEN DONE DIVIDE TICKETS ACCORDING TO SCHOOLS- ONLY 4 TIMES PER SCHOOL , ALLOW 10-20 EXTRA. DON'T OVERDO THE MID AFTERNOON SHOWS THEY WOULD BE THE BEST ONES TO HAVE LEFT OVER.
AT THE THURSDAY 17 DAYS BEFORE SC DAY GIVE TICKETS TO SCHOOL UNIT OFFICES TO GO OUT TO PA PUBLIC, PA RURAL AND PA SEPARATE OFFICES. SEPARATE ENVELOPES FOR EACH SCHOOL WITH A LETTER TO THE PRINCIPAL OF EACH SCHOOL STATING THIS IS A FREE SHOW (SAMPLE ON FILE) AND RESTATING GRADE 6 AND HIGHER WILL PAY AN ADMISSION PRICE ($4.00 RECOMMENDED) AS THEY ARE TAKING UP A CHILD'S SEAT.
ASSIST THEATER IN SETTING UP LINE IF NECESSARY ON DAY OF EVENT
BRING BANNER AND CREED TO THEATER FOR DISPLAY WITH TACKS
DON'T CHARGE FOR ANYONE UNDER 12 (EVEN IF THEY DON'T HAVE TICKETS)
AFTER SHOW GET CASH FROM DALE OR JOHN , HAVE CLUB ISSUE CHEQUE FOR THEATER, TAKE LEFT OVER TOYS BACK TO CLUBROOM , HAVE SUPPER AND POP FOR WORKERS COMPLETE PROJECT BOOK , WITH ALL PUBLICITY AND RECOMMENDATIONS MERRY CHRISTMAS
2001 -Cats and Dogs, The Grynch who Stole Christmas , Rugrats go to Paris