Southern Classic Canaan Dog Club

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Constitution and Bylaws

 

Constitution - Name and Objectives

Bylaws:

Article I - Membership:
        Section 1: Eligibility
        Section 2: Dues   
        Section 3: Election to Membership
        Section 4: Termination of Membership
Article II
- Meetings and Voting
   
        Section 1: Club Meetings
        Section 2: Special Club Meetings
        Section 3: Board Meetings
        Section 4: Board Business and Vote Confirmation
        Section 5: Voting
Article III
- Directors and Officers
        Section 1: Board of Directors
        Section 2: Officers
        Section 3: Vacancies
Article IV - Club Year, Annual Meeting, and Elections
        Section 1: Club Year
        Section 2: Annual Meetings
        Section 3: Elections
        Section 4: Nominations
Article V
- Committees
Article VI
- Discipline
        Section 1: American Kennel Club Suspension
        Section 2: Charges
        Section 3: Board Hearing
        Section 4: Expulsion
Article VII
- Amendments
Article VIII
- Dissolution
Article IX
- Order of Business
Article X
- Parliamentary Authority

 

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CONSTITUTION AND BYLAWS
OF THE
SOUTHERN CLASSIC CANAAN DOG CLUB

 

C O N S T I T U T I O N

ARTICLE I

NAME AND OBJECTS

        SECTION 1.  The name of the Club shall be the Southern Classic Canaan Dog Club.
                               The legal residence of this Club shall be the Greater Atlanta, Georgia 
                               area.

        SECTION 2.  The objects of the Club shall be:
   
                            (a)  To further the advancement of Canaan Dogs;
                              
(b)  To do all in its power to protect and advance the interests of dog 
                                      shows, obedience trials and all other A.K.C. sanctioned events, 
                                      and to encourage 
                                      sportsmanlike competition at such events;
                              
(c)   To conduct sanctioned matches, specialty shows, and obedience 
                                       trials and other A.K.C. sanctioned events, under the rules of the
                                       American Kennel
Club.

        SECTION 3.  The Club shall not be conducted or operated for profit and no part of 
                               any profits or remainder or residue from dues or donations to the Club 
                               shall inure to the benefit of any member or individual.

        SECTION 4.  The members of the Club shall adopt and may from time to time revise 
                               such bylaws as may be required to carry out these objects.

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B Y L A W S


ARTICLE I

MEMBERSHIP

        SECTION 1.  Eligibility. There shall be three types of membership open to all persons 
                               who are in good standing with the American Kennel Club and who 
                               subscribe to the purposes of this club.
                               1.   REGULAR MEMBERSHIP: Open to persons eighteen (18) years 
                                     of age and
 older who reside within the states of Georgia, North 
                                     Carolina and South Carolina.
                                2.  JUNIOR MEMBERSHIP: Open to persons between six (6) and  
                                     eighteen (18) years of age who reside within the states of Georgia, 
                                     North Carolina and South Carolina.
                                3.  ASSOCIATE MEMBERSHIP: Open to persons eighteen (18) 
                                     years of age and older who do not reside within the states of 
                                     Georgia, North Carolina and South Carolina.

        SECTION 2. Dues. Membership dues shall be set by the Board of Directors and 
                              shall be payable on or before the first day of January of each year. 
                              No member may vote whose dues are not paid for the current year. 
                              During the month of November, the Treasurer shall send to each 
                              member a statement of dues for the ensuing year. New approved 
                              applications received after September first of any year shall receive
                              membership for the balance of that year and all twelve months of the 
                              year immediately following.

        SECTION 3. Election to MembershipEach applicant for membership shall apply 
                              on a form as approved by the Board of Directors which shall provide 
                              that the applicant agrees to abide by these constitution and bylaws and 
                              at such time as the American Kennel  Club shall recognize this club, 
                              by the rules of The American Kennel Club. The application shall state 
                              the name, address, and occupation of the applicant and a brief 
                              statement of their involvement in dogs, including why they wish to join 
                              the SCCDC, and it shall carry the endorsement of two members of the 
   
                           SCCDC in good standing, and be filed with the Secretary. 
                              Accompanying the application, the prospective member shall submit 
                              dues payment for the current year. Any person whose application is 
                               rejected shall be refunded any dues paid.

                    All applications are to be filed with the Secretary and each application
                     is to be read
 at the first meeting of the club following its receipt. At the
                     next club meeting the application will be voted upon and affirmative
                     votes of two-thirds (2/3) of the Regular Members present and voting
                     by secret ballot at that meeting shall be required to elect the applicant.

          Applicants for membership who have been rejected by the club
         
may not reapply within six (6) months after such rejection.

        SECTION 4. Termination of Membership. Memberships may be terminated:
                              (a)  by resignation. Any member in good standing may resign from the 
                                    Club upon written notice to the Secretary. No member may be 
                                    designated as resigning in good standing who resigns while in debt 
                                     to the club.
                              (b)  by lapsing. A membership will be considered as lapsed and 
|                                    automatically terminated if such member's dues remain unpaid 60 
                                     days after the first day of the fiscal year; however, the Board  may 
                                     grant an additional sixty (60) days of grace to such delinquent 
                                     members in meritorious cases.  In no case may a person be entitled 
                                     to vote at any Club meeting whose dues are unpaid as of the date 
                                     of that meeting.
                              (c)  by expulsion. A membership may be terminated by expulsion as 
                                    provided in Article VII of these bylaws.

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ARTICLE II

MEETINGS AND VOTING

        SECTION 1. Club Meetings. Meetings of the Club shall be held quarterly at a place, 
                              date and hour designated by the Board of Directors. Written notice 
                              of each such meeting shall be mailed by the Secretary to each member 
                              at least thirty (30) days prior to the meeting. The quorum for the annual
                              meeting shall be twenty (20) percent of the Regular Members in good
                              standing.

        SECTION 2. Special Club Meetings. Special Club meetings may be called by the 
                             President, or by a majority vote of the members of the Board who are 
                             present and voting at any regular or special meeting of the Board; and 
                             shall be called by the Secretary upon receipt of a petition signed by 
                             five (5) Regular Members of the Club who are in good standing. Such
                             meetings shall be held at such hour and place as may be designated by 
                             the Board of Directors.  Written notice of such a meeting shall be mailed 
                             by the Secretary at least fourteen (14) days and not more than thirty (30) 
                             days prior to the meeting.  The notice of the meeting shall state the 
                              purpose of the meeting and no other Club business may be transacted. 
                              The quorum for such a meeting shall be twenty (20%) percent of the 
                              Regular Members in good standing.

        SECTION 3. Board Meetings. Meetings of the Board of Directors shall be held 
                              quarterly at such times and places as may be designated by the 
                              President or by a majority vote of the entire Board. Written notice of 
                              each such meeting shall be mailed by the Secretary to each member 
                              of the Board at least fourteen (14) days prior to the date of the meeting. 
                              The quorum for such a meeting shall be a majority of the Board
voting 
                              in person, by US mail, FAX, telephone or other electronic means, subject 
                              to the confirmation provision as herein set forth.

        SECTION 4.  Board Business and Vote Confirmation. The Board of Directors may 
                               conduct its business in person, by US mail, FAX, telephone or other
                               electronic means, through the Secretary. Items voted upon by means not
                               containing the Board memberís signature must be confirmed with their
                               signature by US mail or FAX within seven (7) days.

        SECTION 5. Voting. Each Regular Member in good standing whose dues are paid for 
                              the current year shall be entitled to one vote at any meeting of the club at
                              which he/she is present. Proxy voting will not be permitted at any club 
                              meeting or election.

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ARTICLE III


DIRECTORS AND OFFICERS

        SECTION 1. Board of Directors. The Board shall be comprised of the officers and 
                              four (4) other persons all of whom shall be members in good standing. 
                              Officers shall be elected for one-year terms; the four other members 
                              shall serve terms of two (2) years each, and the terms shall be staggered 
                              so that two expire each year. Election shall be held at the Club's annual
                              meeting as provided in Article IV and each Office held until their 
                              successors are elected. General management of the Club's affairs shall 
                              be entrusted to the Board of Directors.

        SECTION 2. Officers. The Club's officers, consisting of the President, Vice President,
                              Secretary, and Treasurer shall serve in their respective capacities both 
                              with regard to the Club and its meetings and the Board and its meetings.
                              (a)    The President shall preside at all meetings of the Club and of the 
                                      Board, and shall have the duties and powers normally appurtenant 
                                      to the office of President in addition to those particularly specified 
                                      by these bylaws.
                              (b)   The Vice President shall have the duties and exercise the powers 
                                      of the President in case of the President's death, absence, or 
                                      incapacity.
                              (c)   The Secretary shall keep a record of all meetings of the Club and 
   
                                   of the Board and of all matters of which a record shall be ordered 
                                      by the Club; have charge of the correspondence, notify members 
                                      of meetings, notify new members of their election or rejection to
                                      membership, notify officers and directors of their election to office, 
                                      keep a roll of the members of the Club with their addresses, and
                                      carry out such other duties as are prescribed in these bylaws.
                              (d)   The Treasurer shall collect and receive all moneys due or belonging 
                                      to the Club. Moneys shall be deposited in a bank designated by the
                                      Board, in the name of the Club. The books shall at all times be open 
                                      to inspection by the Board, and a report shall be given at every 
                                      meeting on the condition of the Club's finances and every item of 
                                      receipt or payment not before reported; and at the annual meeting 
                                      an accounting shall be rendered of all moneys received and 
                                      expended during the previous fiscal year. The Treasurer shall be 
                                      bonded in such amount as the Board of Directors shall determine.
                              (f)    The offices of Secretary and Treasurer may be held by the same 
                                      person, in which case the Board shall be comprised of the officers 
                                      and three other persons.

        SECTION 3. Vacancies. Any vacancies occurring on the Board or among the officers
                              during the year shall be filled until the next annual election by a majority 
                              vote of all the then members of the Board; except that a vacancy in the 
                              office of President shall be filled automatically by the Vice President and 
                              the resulting vacancy in the office of Vice President shall be filled by the
                              Board.


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ARTICLE IV

THE CLUB YEAR, ANNUAL MEETING, ELECTIONS

        SECTION 1. Club YearThe Club's fiscal year shall begin January 1 and end on 
                              December 31. The Club's official year shall begin immediately at the
                              conclusion of the election at the annual meeting and shall continue 
                              through the next annual meeting. Each retiring officer shall turn over to 
                              their successor in office all club properties and records relating to that 
                              office within thirty (30) days following the election.

        SECTION 2. Annual Meeting The annual meeting shall be held in the month of 
                              February, at which officers and directors for the ensuing year shall be 
                              elected by secret ballot
 from among those nominated in accordance 
                              with Section 4 of this Article. They shall take office immediately upon 
                              the conclusion of the annual meeting and each retiring
 officer shall turn 
                              over to the successor in office all properties and records relating to 
                              that office within thirty (30) days after the election.

        SECTION 3. ElectionsThe nominated candidate receiving the greatest number of 
                              votes for each office shall be declared elected. The nominated candidates 
                              for the Director positions on the board who receive the greatest number 
                              of votes for such positions shall be declared elected. If any elected 
                              nominee, at the time of the election, is unable to serve for any reason, 
                              such nominee shall not be elected and the vacancy so created shall be 
                              filled by the new Board of Directors in the manner provided by 
                              Article III, Section 3.

        SECTION 4. Nominations. No person may be a candidate in a Club election who 
                              has not bee
nominated in accordance with these bylaws. A 
                              Nominating Committee shall be chosen by the Board of Directors 
                              before September first of the election year. The committee shall consist 
                              of three (3) members and three (3) alternates, all Regular Members in 
                              good standing, no more than one of whom shall be a member of the 
                              current Board of Directors. The Board shall name a chairman for the
                              committee. The Nominating Committee may conduct its business by 
                              US mail, FAX, telephone, or other electronic means subject to similar
                              provisions as otherwise set forth herein.
                              (a)  The Nominating Committee shall nominate from among the Regular
                                    Members of the Club in good standing, one candidate for each office 
                                    and for each other position on the Board of Directors, and shall 
                                    procure the acceptance of each nominee so chosen. The Committee 
                                    shall then submit its slate of candidates to the Secretary who shall 
                                    mail the list to each Regular Member of the Club on or before 
                                    October first, so that additional nominations may be made by Regular 
                                     Members if they so desire.
                              (b)
  Additional nominations of persons who are Regular Members in 
                                     good standing may be made by written petition addressed to the
                                     Secretary at his/her regular address and postmarked on or before
                                     November first, signed by two members in good standing and
                                     accompanied by the written acceptance of each such additional 
                                     nominee signifying their willingness to be a candidate. No person 
                                     shall be a candidate for more than one office.   
                               (c)
  Nominations cannot be made at the annual meeting or in any 
                                     manner other than as provided in this Section.

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ARTICLE V

COMMITTEES

        SECTION 1. The Board may each year appoint standing committees to advance the 
                              work of the Club in such matters as dog shows, obedience trials, 
                              trophies, annual prizes,
 membership, and other fields which may well be
                              served by committees. Such committees shall always be subject to the 
                              final authority of the Board. Special
 committees may also be appointed 
                              by a majority of the Board to aid it on particular projects.

        SECTION 2. Any committee appointment may be terminated by a majority vote of 
                              the full membership of the Board upon written notice to the appointee; 
                              and the Board may appoint successors to those persons whose 
                              services have been terminated.

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ARTICLE VI

DISCIPLINE

        SECTION 1. American Kennel Club Suspension. Any member who is suspended 
                              from the privileges of The American Kennel Club automatically shall 
                              be suspended from the privileges of this Club for a like period.

        SECTION 2. Charges. Any member may prefer charges against a member for 
                              alleged misconduct prejudicial to the best interests of the club. 
                              Written charges with specifications must be filed in duplicate 
                              with the Secretary together with a deposit of $10.00, which shall 
                              be forfeited if such charges are not sustained by the board following 
   
                           a hearing. The Secretary shall promptly send a copy of the charges 
                              to each member of the board or present them at a board meeting, 
                              and the board shall first consider whether the actions alleged 
                              in the charges, if proven, might constitute conduct prejudicial 
                              to the best interests of the club. If the board considers that the 
                              charges do not allege conduct which would be prejudicial to the 
                              best interests of the club, it may refuse to entertain jurisdiction.
 
                              If the board entertains jurisdiction of the charges, it shall fix a date for 
                              a hearing by the board not less than three (3) weeks nor more than six 
                              (6) weeks thereafter. The Secretary shall promptly send one copy of 
                              the charges to the accused member by registered mail together with a 
                              notice of the hearing and an assurance that the defendant may 
                              personally appear in their own defense and bring witnesses if they wish.

        SECTION 3. Board Hearing. The Board shall have complete authority to decide 
                              whether counsel may attend the hearing, but both complainant and 
                              defendant shall be treated uniformly in that regard. Should the charges 
                              be sustained after hearing all the evidence and testimony presented by
                              complainant and defendant, the Board may by a majority vote of those
                              present suspend the defendant from all privileges of the Club for not 
                             more than six (6) months from the date of the hearing. And, if it deems 
                             that punishment insufficient, it may also recommend to the membership 
                             that the penalty be expulsion. In such case, the suspension shall not 
                             restrict the defendant's right to appear before their fellow members at 
                             the ensuing club meeting which considers the Board's recommendation.
                             Immediately after the Board has reached a decision, its finding shall be 
                             put in written form and filed with the Secretary. The Secretary, in turn, 
                             shall notify each of the parties of the Board's decision and penalty, if any.

        SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished 
                              only at a meeting of the club following a Board hearing and upon the 
                              Board's recommendation as provided in Section 3 of this Article. 
                              Such proceedings may occur at a regular or special meeting of the 
                              Club to be held within sixty (60) days but not earlier than thirty (30) days 
                              after the date of the Board's recommendation of expulsion. The defendant
                              shall have the privilege of appearing in their own behalf, though no 
                              evidence shall be taken at this meeting. The President shall read the 
                              charges and the Board's finding and recommendation, and shall invite 
                              the defendant, if present, to speak in their own behalf if he/she wishes. 
                              The Regular Members shall then vote by   secret ballot on the 
                              proposed expulsion. A two-thirds (2/3) vote of those present and 
                              voting at the meeting shall be necessary for expulsion. If expulsion is 
                              not so voted, the Board's suspension shall stand.

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ARTICLE VII

AMENDMENTS

        SECTION 1.   Amendments to the constitution and bylaws may be proposed by the 
                                Board of Directors or by written petition addressed to the Secretary 
                                signed by ten percent (10%) of the Regular Membership in good 
                                standing. Amendments proposed by such petition shall be promptly
                                considered by the Board of Directors and must be submitted to the 
                                Regular Members with recommendations of the Board by the Secretary 
                                for a vote within three (3) months of the date when the petition was 
                                received by the Secretary.

        SECTION 2.   The constitution and bylaws may be amended at any time provided a 
                                copy of the proposed amendment has been mailed by the Secretary 
                                to each Regular Member
 accompanied by a ballot on which they may
                                indicate their choice for or against the action to be taken. The notice 
                                shall specify a date not less than thirty (30) days after
 the date of 
                                mailing by which date the ballots must be returned to the Secretary 
                                to be counted. Two-thirds (2/3) of the Regular Members in good 
                                standing, whose valid ballots are returned within the time limit, must 
                                approve any such amendment in order for it to take effect.

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ARTICLE VIII

DISSOLUTION

        SECTION 1.   The Club may be dissolved at any time by the written consent of 
                                not less than two-thirds (2/3) of the Regular Members in good 
                                standing. In the event of the dissolution of the Club, other than for 
                                purposes of reorganization, whether voluntary or involuntary or by 
                                operation of law, none of the property of the Club nor any proceeds 
                                thereof nor any assets of the Club shall be distributed to any members 
                                of the Club but after payments of the debts of the Club, its property 
                                and assets shall be given to a charitable, non-profit organization for 
                                the benefit of dogs selected by the Board of Directors.

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ARTICLE IX

ORDER OF BUSINESS

        SECTION 1. At meetings of the Club, except as otherwise provided herein, the 
                              order of business so far as the character and nature of the meeting 
                              may permit, shall be as follows:
                              
                              Roll Call
                              Minutes of last meeting
                              Report of President
                              Report of Secretary
                              Report of Treasurer
                              Reports of Committees
                              Election of Officers and Board (at annual meeting)
                              Unfinished business
                              New business
                              Adjournment

        SECTION 2. At meetings of the Board, the order of business, unless otherwise 
                              directed by majority vote of those present, shall be as follows:

Reading of minutes of Last Meeting
Report of Secretary
Report of Treasurer
Reports of Committees
Unfinished business
Election of New Members
New business
Adjournment

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ARTICLE X

PARLIAMENTARY AUTHORITY

        SECTION 1. The rules contained in the current edition of Robert's Rules of Order, 
                              Newly Revised, shall govern the Club in all cases to which they are 
                              applicable and in which they are not inconsistent with these bylaws 
                              and any other special rules of order the Club may adopt.

 

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