PayTime tm
OPERATION CONTENTS
GETTING STARTED
-
After you have installed Paytime on your hard disk, complete the
following
instructions to give your computer information about Paytime.
-
If you are keeping the payroll data on a removable diskette, place the
DATA
diskette in the floppy drive.
-
For Windows users move to the Paytime folder/directory and
click
on the Paytime icon; or if you are using DOS move to the PT
directory
and type in PT and press [ENTER].
If you are running PAYTIME for the first time the following will appear
on the screen:
Which DRIVE
do you have
the '*.PRG' files on?: :
Which DRIVE
do you have
the '*.DBF' files on?: :
|
Enter the drive letter the PAYTIME programs are on and press <ENTER>
(e.g., C).
Enter the drive letter the PAYTIME data files are on and press <ENTER>
(e.g., C).
If you are continuing after a break, the following message will flash
on the bottom of the screen:
You are
resuming
*** PAYTIME *** after a break
|
The computer will then take you to the point where you left off before
the break.
-
Press <E> to enter any information to the DATABASE
files:
This section allows you to add, change or delete records in the EMPLOYER
file and EMPLOYEE file. This is how
you
enter Pay Period Hours, Advances, and Correct current pay period hours
and other pay slip information.
-
Press <P> to print any of the various Reports
available.
This section will bring up the REPORT MENU, allowing
you to print Cheques or Pay Slips, the Cheque Register, the Month end
Report,
the Record of Employment, T4 Slips and various other listings.
This allows you to set various options, such as screen colours, printer
controls and to perform backups of your database files.
-
The other functions on the menu are to BROWSE/VIEW
the
files, HUMAN RESOURCES and JOB
COSTING
(only if you are using the Job Costing module). These functions are
explained
under the Operation section of the manual.
-
Press <Q> to return to the operating system or Windows.
It is IMPORTANT that you always use the Quit command to exit
PAYTIME
to be sure all files are closed properly.
MASTER MENU
PAYTIME 9:38:02 pm +-------------------------+ ¦ M A S T E R M E N U ¦ +-------------------------+ A Canadian Job Costing Payroll System
+--------------------------------------------------------------------------+ ¦ E> to ENTER Information ¦ ¦ ¦ ¦ P> to PRINT Reports ¦ ¦ ¦ ¦ B> to BROWSE/VIEW Files ¦ ¦ ¦ ¦ J> for JOB COSTING Menu ¦ ¦ ¦ ¦ H> to run HUMAN RESOURCES ¦ ¦ ¦ ¦ O> for OTHER Functions ¦ ¦ ¦ ¦ C> for CUSTOM Program ¦ ¦ ¦ ¦ Q> to Quit PAYTIME ¦ +--------------------------------------------------------------------------+
Allows you to Enter Payroll Information to the Files
|
ACCESS:
This is the Master Menu.
SELECTION:
You have the following options:
EXIT:
Press <Q> to exit PAYTIME.
ENTRY and CORRECTION MENU
PAYTIME 1:58:31 pm
+----------------------------------------------+ ¦ E N T R Y & C O R R E C T I O N M E N U ¦ +----------------------------------------------+ +----------------------------------------------+ ¦ H> to Enter pay period HOURS ¦ | and other Pay slip information ¦ ¦ A> to Enter pay ADVANCES ¦ ¦----------------------------------------------¦ ¦ C> to CORRECT pay period Hours ¦ ¦ or other Pay slip information ¦ ¦----------------------------------------------¦ ¦ F> to CHANGE the EMPLOYER file ¦ ¦ E> to CHANGE the EMPLOYEE file ¦ +----------------------------------------------+
Choose letter or position highlight bar and press [Enter] or 'Esc' to return
|
ACCESS:
Press <E> on the Master
Menu.
OPERATION:
You have the following options:
Press <H> to Enter pay period Hours and other Pay slip
information,
such as Statutory Holidays and Vacation time.
Press <A> to Enter the pay Advances.
Press <C> to Correct pay period Hours or other Pay
slip information.
Press <F> to add or change the EMPLOYER file.
Press <E> to add or change the EMPLOYEE file.
EXIT:
Press <Esc> to return to the Master
Menu.
REPORT MENU
ACCESS:
Press <P> on the Master
Menu.
SELECTION:
You have the following options:
Press <P> to print the PAY SLIPS or CHEQUES for the
current
period.
Press <L> to print the List of PAY SLIPS or CHEQUES
for the
above.
Press <M> to print the MONTH END report.
Press<A> to print the AUXILIARY reports.
Press <F> to print the EMPLOYER information.
Press <E> to print the EMPLOYEE listing.
Press <C> to print the RECORD of EMPLOYMENT.
Press <T> to print the T-4 slips.
EXIT:
Press <Esc> to return to the Master
Menu.
BROWSE/VIEW
Files
PAYTIME 1:58:29 pm
----------------------------<PAYTIME - BROWSE FILES>---------------------------- +---------------------------------------------------------------+ ¦Press 'F10' to activate the Menu while in Browse, 'F2' to view¦ ¦the record in the Form view. 'F3' and 'F4' to move by fields,¦ ¦'Home' or 'End' to move to the beginning or end of the record. ¦ ¦Press 'Esc' when you wish to return to this Menu. ¦ +---------------------------------------------------------------+ +--------------------------------------------------------------------------+ ¦ 1> The Employer File [PREMPR.DBF] ¦ ¦ 2> The Employee File [PREMPE.DBF] ¦ ¦ 3> The Pay Slip File [PRPAY .DBF] ¦ ¦ 4> The Monthly File [PRMONTH.DBF] ¦ ¦ 5> The Insurable Earnings File [PRUI.DBF] ¦ ¦ 6> The Record of Employment File [PRROE.DBF] ¦ ¦ 7> The Taxable Benefits File [PRTB.DBF] ¦ +--------------------------------------------------------------------------+ Choose letter or position highlight bar and press [Enter] or 'Esc' to return
|
ACCESS:
Press <B> on the Master
Menu.
OPERATION:
This procedure allow you to View the Database Files
using the dBASE command called BROWSE (See Appendix for more details on
how to navigate within the files).
Press <1> to display the Employer File [PREMPR.DBF]
Press <2> to display the Employee File [PREMPE.DBF]
Press <3> to display the Pay Slip
File
[PRPAY .DBF]
You will be asked the following:
Browse by Employee order (Y/N),
or browse (H)istoric
file ( )
|
Choose (Y)es to browse the Current Pay Slip file by
Employee
order or (N)o to browse the file in the natural order. If you
wish
to browse a Historic file, press <H>.
When you have finished viewing the file you will can print out
the Pay
Slip information of the record where your cursor is located, just hold
the [Ctrl] and press the [End] and the following will appear:
Do you want to print a DUPLICATE
Pay Slip for
Employee # 001BC (Y/N) ( )
|
Press [Y] and a DUPLICATE Pay Slip will print out. The Year to
Date
infornation will not be printed, because it is no longer available in
the
Historic files.
Press <4> to display the Monthly File [PRMONTH.DBF]
Press <5> to display the Insurable Earnings File [PRUI.DBF]
Press <6> to display the Record of Employment File [PRROE.DBF]
Press <7> to display the Taxable Benefits File [PRTB.DBF]
Press <M> to change the Department, Cheque Number and
Pay
date in the Monthly File.
Press <I> will let you to make any changes to the
Insurable
Earnings file, and to delete any of the weeks that may be in error.
EXIT:
Press <R> to return to Master
Menu.
JOB COSTING MENU
ACCESS:
Press <J> on the Master
Menu.
OPERATION:
You have the following options:
Press <B> to Enter Job Hours from Time Cards and allocate
hours to Employee and Cost Centers.
Press <B> to Edit Job Hours database using the Browse
command.
Press <P> to Print the Job Costing Reports.
Press <C> to run Custom Procedures (See JOB COSTING
section
on how to use this feature).
Press <T> to Transfer Pay Period Hours from the Job
Hours
database to Paytime
Press <M> to Modify Pay Rate File for User defined
Job Categories.
Press <I> to Re-install Pay Rates and Shift
Differential.
EXIT:
Press <R> to return to Master
Menu.
HUMAN RESOURSES Master Menu
PAYTIME 3:20:38 pm
+-------------------------------------------+ ¦ Human Resources: M A S T E R M E N U ¦ +-------------------------------------------+ +-------------------------------------------+ ¦ E> to ENTER Human Resources Information ¦ ¦ ¦ ¦ P> to PRINT Human Resources Reports ¦ ¦ ¦ ¦ B> to BROWSE/VIEW Human Resource Files ¦ ¦ ¦ ¦ T> to Enter Bank TRANSFER Information ¦ ¦ ¦ ¦ R> to Return to MASTER MENU ¦ +-------------------------------------------+
Allows you to Enter Human Resources Information to the files
|
ACCESS:
Press <H> on the Master
Menu.
SELECTION:
You have the following options:
Press <E> to Enter Additional EMPLOYEE Information into
the
Human Resources database.
Press <P> to print EMPLOYEE Information reports
Press <B> to BROWSE the EMPLOYEE Human Resources
database.
Press<T> to Enter Bank TRANSFER information.
For further details on the Human Resources module of Paytime, see Section
C-11
of this manual.
EXIT:
Press <R> to return to the Master
Menu.
YEAR
END & UTILITIES MENU
PAYTIME______________________________________________________________ 2:20:18 pm ______________+-------------------------------------------------+_______________ ______________¦ Y E A R E N D & U T I L I T I E S M E N U ¦_______________ ______________+-------------------------------------------------+_______________ ________________________________________________________________________________ ________________________________________________________________________________ ______________+-------------------------------------------------+_______________ ______________¦ Y> to run Year End Close and Delete Employees ¦_______________ ______________¦ M> to Modify databases and Rebuild databases ¦_______________ ______________¦ V> to Validate the Employee data and file ¦_______________ ______________¦-------------------------------------------------¦_______________ ______________¦ C> to run Color Program ¦_______________ ______________¦ P> to install Print controls ¦_______________ ______________¦ I> for Custom Pay Check Instructions ¦_______________ ______________¦-------------------------------------------------¦_______________ ______________¦ O> to Re-Organize the databases files ¦_______________ ______________¦ B> to Backup the databases files ¦_______________ ______________¦ A> Information About PAYTIME ¦_______________ ______________+-------------------------------------------------+_______________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Choose letter or position highlight bar and press [Enter] or 'Esc' to return
|
ACCESS:
Press <O> on the Master
Menu.
SELECTION:
You have the following options:
Press <Y> to run Year End Close at the end of a year and
delete any old employees or companies.
Press <M> to Modify Databases as new features are
added on
the annual updates.
Press <C> to run Colour Program to set your choice of
colours
for your monitor.
Press <P> to install Print control codes to set your
printer
to compressed printing.
Press <I> to see how to install a Custom Pay Cheque
program.
Press <O> to Re-Organize the Data files.
Press <B> to run a Backup of your Data Files.
EXIT:
Press <R> to return to the Master
Menu.
CUSTOM Programs
PAYTIME 6:05:36 am +-------------------------+ ¦ M A S T E R M E N U ¦ +-------------------------+ A Canadian Job Costing Payroll System
You do not have the PTCUSTOM program installed, (R)eturn
|
ACCESS:
Press <C> on the Master
Menu
[see OPERATION below for details].
OPERATION:
Allows you to attach customized programs to PAYTIME.
See below for compatible software.
Call the main custom program PCUSTOM.PRG and
compile
the program to PTCUSTOM.DBO and place it in the data directory, and
then
when you run PAYTIME the program will be accessed when you select this
option.
If you wish to create a custom cheque program
name
it PTPAYA.PRG and compile it as PTPAYA.DBO and place it in the data
directory.
Also, if you wish you can write a custom Employee
listing program, which can be run from the REPORTS MENU: "Employee
Listings";
call the program PTREPRTA.PRG and compile it as PTREPRTA.DBO and place
it in the data directory.
You can also create
small calculation programs to handle unusual calculation for Holiday
Pay Calculations (PTHPCA.PRG), Union Dues (PTUNNA.PRG)
and/or
Pension
Deductions (PTPENA.PRG). These programs are activated when you
process
the Pay Slip screen.
NOTE:
Do NOT use the dBASE "CLEAR ALL" command in any custom
program.
You can use any of the files
in
the PayTime system to write custom reports using Borland's:
dBASE III Plus, dBASE IV, dBASE V, Visual
dBASE, ReportSmith; Microsoft's: FoxBase, Visual
FoxBase, Access, Excel;
IBM's:
Approach,
Lotus 123; Corel's: Paradox,
Quattro
Pro, Seagate's Crystal
Reports or Concentric Data's R&R
Report Writer.
Look in Appendix F
for
the file contents and field definitions.
EXIT:
Press any key to return to the Master
Menu.
[Home]
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[Operations] [Appendix]
"PAYTIME" is COPYRIGHTED (c) 1983-2004 by and is a
TRADEMARK owned by: A B D SYSTEMS Co.