ATTENDEES

Jim DeToskey, Chuck Devereaux, Steve Hill, Ted Sonju

OLD BUSINESS

Copies of the minutes from the July 28, 2014 Board Meeting had previously been distributed via email and approved. These have been posted on the web site. There was no other Old Business.

CHAIRMAN'S REPORT

Currently the position of Chairman is vacant.

DIRECTOR REPORTS

Accounting & Tournaments – Jim DeToskey

Jim reported that the Club’s checking account stood at $5834.00.  Jim said that there was an additional $230.00 in “petty cash”, and a total of $350.00 on deposit with golf courses for the tournaments we had booked through the end of 2014.

Jim stated that we are booked through 2014, and he is beginning the process of establishing the 2015 schedule and corresponding course bookings. At the November General Business and Election Meeting he may be in a position to offer a list of potential venues that are willing to give of shotgun starts for review and discussion by the general membership.

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Handicap & Membership – Chuck Devereaux

The club remains at 61 active members in good standing. Club bylaws were once more reviewed, and it was again confirmed that all members in good standing are eligible for election to the Board regardless of age.  Of the 61 members, 58 members are 50 years of age or older and are therefore designated as “senior” members eligible to compete in the annual Match Play Championships. In accordance with the bylaws, the three members in good standing who are under the age of 50 may not participate in the MPC competition, but with this one exception, they possess all the rights and privileges of any and all other members.

Rules & Archives - Steve Hill

Steve reported the results of recent “satisfaction surveys”.  All received above average reviews. There was some additional discussion of the slow drive home from River Ridge. Jim said he would look into potential optional venues.

Special Events & Entertainment – Dan McKenna

Dan was out of town, unable to attend the meeting.

NEW BUSINESS

Ted Sonju reiterated that for various personal reasons he will not be in a position to continue with the Board related duties and functions that he assumed in order to help fill the void created by the sudden passing of Chairman Ray Sandoval. He stated that if requested, he would gladly send a memo to the general membership briefly describing the activities involved and the background and skills that may be helpful in performance of those activities.  The purpose of the memo would be the solicitation of volunteers for nomination to the Board as the person who would take over many of these activities. He said he would be happy to answer questions from any potential candidates, and of course he would meet with the successor, providing all available files as well as all the information, explanations, advice, and assistance that he can.

All Board members present indicated that they were aware of the fact that several Club members had expressed concerns with respect to the age of players as it affects the character of competition in Club events. It was agreed that these concerns are quite understandable and reasonable, and absolutely deserving of review and discussion. The Constitution and Bylaws define Membership eligibility, succinctly summarized above in the Handicap and Membership Report. The Constitution and Bylaws also state that no non-member (i.e. a guest) may participate in awards from the Prize Fund. But not withstanding this clause, traditionally non-members with valid GHIN’s have been allowed to participate in the Prize Fund in three events. They have been allowed in the multi-day events at Carlton Oaks and Solvang. And of course, by definition, they have been allowed in the annual Member-Guest Tournament. During the discussion it was pointed out that one of the reasons guests were allowed to fully participate in the multi-day events is that this aided in achieving an adequate turnout. And the Member-Guest tournament, with a mulligan, is sort of a “silly season” event.  Still, it was agreed that while actually not a requirement in the past, all three of these events, in the future, should specifically be a treated as membership-solicitation events. Accordingly it was agree that all future announcements defining these three annual events should explicitly state that no non-members (i.e. guests) may participate in the Prize Fund unless they are eligible for “Senior” membership in the club (i.e. age 50 or older).  In all other tournaments, guests of any age will continue to be ineligible for Prize Fund participation, in accordance with Bylaws.

Also discussed were plans for announcing the General Meeting in November at Rio Hondo, which will include the election of Board members and distribution of packages for membership renewal. Steve, Chuck, and Ted agreed to coordinate email memos reminding the general membership of the business to be conducted.

The date of the 2015 First Quarter Board meeting has not yet been set.