SSBGC Directors Meeting
Minutes - Aug. 8, 2016
ATTENDEES
Steve Hill,
Chuck Devereaux, Ray Sandoval, Ted Sonju
OLD BUSINESS
At the June
13th meeting, the requesting of volunteers prior to each tournament for the purpose of expeditiously and accurately
tabulating results had been discussed. Ray stated that he had taken such action and the approach was working well. There were
no other Old Business items still requiring further action.
CHAIRMAN'S REPORT (Ted Sonju)
Ted took the
opportunity to review the general vision and goals that the founders had in mind when the club was formed. Of course the membership would be open to seniors available to play during the week. But possibly more important was the emphasis on learning the rules and playing by the rules. This year
one tournament was played as true Match Play in order to expose members to the differences in Match Play rules vs Stoke play
rules. And we took the opportunity cover how scores should and must be posted
when played under either form. Another very important goal of the club was to make sure members play with a variety of other
members so everyone gets to know everyone, giving the opportunity to form new friendships.
The consensus
of the Board is the club is doing quite well in achieving those goals. Our current
membership of 70 is the maximum allowed under our bylaws. The majority of our
membership appears to be generally happy with our venues and the manner in which tournaments are run. But we must continue to strive to improve incrementally all aspects of the club functions going forward.
Ted also set
a personal goal- the posting of a photo of all members on our web site.
DIRECTOR REPORTS
Accounting & Tournaments (Ray Sandoval)
Ray has been
working out an approach relative to commitments to courses so as to minimize incidence of paying for no-shows.
All arrangements
are in place for our Member-Guest tournament and banquet. Discussion was held as to format for this tournament. The unanimous
vote was to try out the “Odd/Even” for this tournament.
All arrangements
for the tournament at the Alisal River Course in Solvang are virtually in place. As soon as Ray receives confirmation from
the Alisal tournament director, he will send out the formal tournament announcement.
Accounting
report: Petty cash: $172. Ending account balance after Oak Quarry $3900 less money owed to Recreation Park.
Handicap & Membership (Chuck Devereaux)
Chuck raised
questions as to what information Board and general membership receive from the SCGA. At
this point it is not clear. Chuck will look into this. Discussion was held regarding
rebates for members of more than one SCGA affiliated club. Board believes that all club members have been made aware of rebate
opportunities and will act in their own interests.
Chuck reported
that the SCGA membership fee will increase for 2017. Our membership fee will necessarily increase accordingly.
Special Events and Rules & Archives (Steve Hill)
Steve reviewed
the Tourney “Satisfaction Surveys”. He had all of the past results
tabulated for Board review.
NEW BUSINESS
Ted submitted
expense receipts for ink and paper.
Ray will arrange
for trophy modifications and presentations at Green River for MPC awards consistent with current definitions of Flights.
By vote it
was agreed that there would be no Tee Bags at Solvang.
Schedule and
venues for 2017: Ray is working on schedules and contacting courses. Tentatively we will eliminate Victoria, replacing with
Royal Vista. Rancho San Joaquin will be eliminated. Sycuan will be moved up to
the middle of May due to green-punching and will become our only May event.
Discussion
regarding MPC rules: Subjects- forfeits and stroke play vs match play. Board will emphasize that participants are committing
up-front to play in all four matches. Also a participant must commit to accommodating his opponent in arranging for an alternate
date/venue if requested. The Board will work to facilitate these arrangements.
It was agreed
that MPC rules will remain as they have been in years 2015 and before, i.e modified Match Play, but with the two flights split
based upon Handicap Index, not age.
Discussion
regarding increase in maximum number of members- Our typical turnout of 40 players seems to be ideal. After all consideration, the Board decided to not propose a change to the membership limit in the bylaws
at this time. We will take note of the turnout at Solvang and the number of members who renew in December. When that data is known, the Board may consider ways to expedite an increase in membership limits without
waiting until the end of 2017.
Discussion
regarding the number of directors on the Board: The bylaws specify five directors. The Board will review the bylaws regarding
this issue and all other provisions in the bylaws. Each member will make recommendations for changes, if any, at the next
Board meeting.
Tentative
schedule for Board meetings next year will be on the second Monday of the month during the first month of each calendar quarter.
Ted and Ray
agreed to work on a number of updates and improvements to SSBGC website.
One goal is
to post a photo of every current member.
MEETING ADJOURNED
