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OL98: How to Display Word Custom Properties in Outlook
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The information in this article applies to:
- Microsoft Outlook 98
- Microsoft Word for Windows,
version 6.0
- Microsoft Word 97 for Windows
Summary
This article describes how you can use the Microsoft Outlook
98 Message view of a mail item folder to display a Microsoft Word
97 document's custom properties.
More Information
The example below is a three-part
process.
- Create a Word document that
contains custom properties.
- Create a Mail item folder
in Outlook and move the document to it.
- Add the custom properties
field to the Outlook view.
NOTE: This procedure requires that Integrated
File Management be installed on your computer. It is not installed
during a new install of Outlook 98. It is installed during an
upgrade, and can be added by running Outlook 98 Setup and selecting
Add New Components.
Create a Word Document with Custom Properties
- Create a new Word 97 document.
- On the View menu, point to
Toolbars, and click Forms to open the Forms toolbar.
- On the Forms toolbar, click
the Text Form Field button to insert a text box.
- Double-click the text box
to display the Text Form Field Options dialog box.
- In the Bookmark box, type
to replace Text1 with ProjectName and click OK.
- On the File menu, click Properties,
and then click the Custom tab.
- In the Name box, type "myprop"
(without quotation marks) for the name of a custom property.
- Click to select the Link To
Content check box and in the Source list, click to select ProjectName
as the linked source.
- Click Add.
NOTE: The new custom property is now in the Properties list
and is a linked property, indicated by a small chain link icon
to the left of the property name.
- Click OK to close the Document
Properties.
- On the Forms toolbar, click
the Protect Document button to protect the document.
- On the File menu, click Save
and save the document as Testlink.doc.
- On the File menu, click Close
to close the document. You must close the document before following
the next series of steps.
Create a Mail Folder and Drag the Document to the Folder
- Start Outlook and on the Outlook
Bar, click Other Shortcuts.
- On the File menu, point to
New, and then click Folder to open the Create New Folder dialog
box.
- In the Name box, type Testlink
and in the Folder Contains list, click to select Mail Items.
Click OK.
- Create a shortcut to this
folder on the Outlook Bar.
- On the Outlook Bar, click
My Computer. In the Messages view, find and click to select
the Testlink.doc file.
- Drag the Testlink.doc file
to the Testlink shortcut on the Outlook Bar.
Add the Custom Property to the Outlook View
- Click the Testlink shortcut
on the Outlook Bar. The Testlink.doc file is now an item in
the Testlink MAPI folder. You will see Testlink.doc in the Messages
view of the Testlink folder.
- Right-click a column header
such as From or Subject. Click Field Chooser.
- Click to select "User-defined
fields in folder" from the list.
- Drag the "myprop"
field to the column headers of the current view to create a
new column. The value of the myprop field is initially blank.
Close the Field Chooser.
- In the Messages view, double-click
Testlink.doc to open it in Word.
- With Testlink.doc open, type
"This is new text" in the text box.
- On the File menu, click Close,
and when prompted to save changes, click Yes.
The updated value in the myprop field of the Outlook messages
view should read "This is new text."
References
For more information about creating Outlook user-defined fields,
type "create a custom field" in the Office Assistant,
click Search, click "Change the view" and then click
"Add or remove fields in a view."
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