Personal Business Letter
Teacher will give samples of this letter.

Definition:  A letter written by an individual to deal with business of a personal nature.

Format of a personal business letter: Block format is commonly used.  This means that text is arranged with the parts of the letter beginning at the left margin.  Paragraphs are NOT indented.

Margin settings of a Personal Business Letter
Side Margins:  1 inch for left and right.
Top margin: 2 inches
Bottom margin: 1 inch.

Parts of a Personal-Business Letter

Return Address: The return address consists of a line for the street address, city, state, and zip code.

Date:  Key the month, day, and year on the line below the city, state, and zip code.

Letter address:  Key or type the first line of the letter (delivery) address a QS (quad space) below the date.  A personal title such as (Miss, Mr., Mrs., Ms.) or professional title such as (Dr., Lt., Senator) is typed before the receiver's name.

Salutation:  Key the salutation (greeting) a DS (double space) below the letter address.

Body:  Begin the letter body (message) a DS (double space) below the salutation.  SS (single space) and block the paragraphs with a DS (double space) between them.

Complimentary Close:  Key/type the complimentary close (farewell) a DS (double space) below the last line of the body.

Name of the writer: Key the name of the writer (originator of the message) a QS (quad space) below the complimentary close. 

Special Parts of Personal Business Letters

Reference initials: If someone other than the originator of the letter keys it, key the keyboard operator's initials in lowercase letters at the left margin, a DS (double space) below the writer's name.

Attachment/Enclose notation:  If another document is attached to a letter, the word "Attachment" is keyed at the left margin, a DS (double space) below the reference initials.  The word "Enclosure" may also be used if another document is attachments.