- The Basics
-
- Complex Documents
- . Programs that
import multiple types of images or text into a
composite document have an inbuilt danger.
. Also, some programs
have an option that will save you time with increased
danger.
- . As the document
becomes larger, with more imported images, the danger
of corrupted components becomes greater. On the third
day of a complex document production, an EPS image
from an illlustration program is imported. This image
is damaged. The reason for the damage may be due to
hard drive misinformation, a momentary glitch in the
save process, a damaged font included in the image,or
a damaged component (graphic file incorrectly imported
or rasterized).
- . Once, the damaged
component is imported and placed in a document, the
danger is that the file will become corrupt and
unopenable. AT THIS POINT ALL WORK ON THE FILE IS LOST
and the file will have to be recreated.
- . To protect your
work, after an hour,or a day of work, SAVE AS. So, as
a file grows in complexity, you will have multiple
versions. FileName 01, saved on March 1st at 10am,
FileName 02, saved on March 1st at noon and FileName
03, saved on March 2nd at 6pm, will enable you to
recover to a previous version if file corruption
strikes.
- . Word is an example
of a program with an automatic backup file creation
option.
-
- Save As
- . Some programs have
a built-in capability to save time by saving, not the
file, but the changes that have been made to the
file.
- . This means that a
file created and saved (initial save command creates a
file that accurately reflects the file contents) that
originally contained the following:
- A B C D E F G H I J K L M
-
- . After changing A to
lower case, moving B after C, and substituting 3 for J
and using the SAVE command The files contains the
following:
- A B C D E F G H I J K L M
- A is lower case,
- B is after C
- 3 is after I
- J is deleted
. rather
than:
- a C B D E F G H I 3 K L M
-
- . This is not
critical in a small or simple file, however, in a
complex (graphics & text mixed) document,
especially one that is opened and closed many times,
it can break your heart.
- . An example is a
complex Pagemaker document, with quicksaves enabled, a
document created on March 1st contains a Word
document. On March 2nd, twenty EPS files from Freehand
are imported. The resulting document is Saved. This
file now contains the original file with an attached
database (datalist?) which details the changes made.
Not a copy of what appears on screen, but the original
file with a database of the changes made which
represent the current screen representation of the
file.
- . Why is this
important? When you open the file (a file that has
been Saved - rather than Saved As) you are opening the
file which was last Saved As and an appended database
(or datalist?) which is interpreted (processed) to
show you the current state of the file. This is fine,
except the datalist can grow to the point where the
application cannot contain or process all the changes
that are listed in file. The result? The file refuses
to open or opens with an error message. All your work
is lost! This will typically happen after days or
weeks of work. Just as you near a deadline.
- . The solution? After
you have worked on an existing file for an hour (or a
day) choose Save As, not Save.
. This will create a new
file with all the changes you have made. If you choose
to Save As and keep the same name, yesterday's copy of
the file will be replaced. NOTE: it is safer to save
multiple copies of a large or complex file, in case of
file damage, so you can open up yesterday's (or this
morning's) copy of the file and avoid losing all the
changes you have made.
-
- . Programs that will
Save a file with a datalist of changes, rather than a
complete file update:
- . Pagemaker -
FastSave can be disabled in Edit/PREFERENCES
Menu.
- . Quark Xpress.
- . Word (FastSave can
be disabled in (OPTIONS/SAVE/Enable FastSave)
- . Freehand
- . Adobe
Illustrator
. There are others, if
you know of one, let me know .
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