Working With Documents
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Student Objectives: Switch between documents; Copy and paste text between documents; Insert page breaks; Work with multi-page documents; Insert headers and footers; Create footnotes and endnotes; Apply styles

How does a user switch between documents?
1) Word allows you to open more than one document at a time. 
2) Simply open a new document while working in another one, and the new document appears on top (becomes the active window), while the old document becomes a button on the task bar.
3) Switching between documents is easy by pressing the Taskbar button that corresponds to the document.
4) Another to switch between documents is by choosing the Menubar command entitled "Window".

Can a user copy & paste text between 2 or more open documents?
1) Yes, just as you would copy, cut, and paste other text.

What is a page break?
1) When one page ends and another begins or when the document has more text than will fit on one page.

What is the difference between an automatic vs. manual page break?
 1)  An automatic page break is where information or data automatically spills over into the next page when needed.  Dotted lines (- - - - -) seen across the page when this done.
2) Manual page breaks is when the user automatically breaks the page by choosing the command.  It is seen by the words Page break going across the page. 
3) The command(s) for a manual page break is Insert, Break from the menu-bar or CTRL plus Enter from the keyboard.

A user can view 2 parts of the same document by using what command:
1) Window, Split
2) The Split command is used when a document is longer than 1 page, and the user wants to see 2 different parts of the document on the screen at the same time.
3) Each area of the split document is called a pane. Each pane contains its own separate scroll bars, which allow you to move through the document.

What is the quickest way to move through a document?
1) By using the Go To command.  
2) It allows you to skip to a specific part of a document. By default (pre-set), GoTo finds the page number of a document.
3) Command: (Can be accessed by several commands) Edit, GoTo (Note: GoTo is also a tab on the Edit, Find or Edit, Replace command and dialog box).

What icon button or feature makes the paragraph marks, spaces, and tabs visible?  
1) The Show/Hide Icon (it looks like a backwards P)
2) These marks don't print.

The command that counts all the words in a document is:
1) Tools, Word Count
2) Word Count also counts pages, words, characters, paragraphs, and lines within a document.

What are headers vs. footers?
1) A header is text that prints at the top of each page.
2) A footer is text that prints at the bottom of the page.
3) The command is View, Header/Footer. Their own toolbar appears where the user can insert the date, time, page numbers, move to the next or previous header or footer, etc.

Can users place headers and footers on even, odd, or alternate pages?
1) Yes, by pressing the Page Setup icon on the Header/Footer Toolbar, then choosing the Layout tab.
2) In the Page Setup dialog box, one can change formatting and location of the header/footer, as well as page numbers, date, etc.

For Office XP
What is a footnote ?
1) It is used to document quotations, figures, summaries, or other text that you do not want in the body of your document.
2) Command: Insert, Reference, then Footnote.

What is a section, and what is its purpose?
1) A section is used to create different layouts within a document.
2) For example, you may have one part of the document in columns, and another part in regular paragraph form.
3) Command:  Insert, Break, then choose Section Break Type.

For Office XP
What is a style?
1) A predefined set of formatting options that have been named and saved.
2) Using styles in a document can save time and add consistency to a document.  For example, one piece of text can be Arial 10 point and bold, and you can apply this style to another piece of similar text such as a heading.
3) Command: Choose Choose the Styles and Formatting button on the Styles and Formatting Task pane.  Another way is to choose Format, Styles and Formatting from the menu bar.